Nearly 42% of the American workforce continues to work remotely in some capacity. Since the commencement of the pandemic, remote work has skyrocketed and will likely stay for the foreseeable future. Prior to mass adoption by organizations and employees nationwide, there many questions about remote work like productivity, ease of communication and more. With the experience of remote work over the past year, many organizations will continue to incorporate remote work in many aspects of their business.

One of the most important aspects of remote work is the use of video conferencing tools to communicate. Video conferencing tools like Microsoft Teams and Zoom have been critical to the global economy during the pandemic. With the latest technologies, video conferencing enables teams within organizations to talk remotely, chat, share presentations and more. Virtually anything that can be done in a physical meeting can be done with remote work. The vast majority of organizations selected either Microsoft Teams or Zoom to do meetings.

How should you select which video conferencing tool to use?

There are several factors you should consider prior to choosing a video conferencing tool for your business. Some important factors you should consider include:

  • Cost: Difference video conferencing tools have different plans for individuals and enterprises. Getting a quote prior to selecting one for your business will prevent you from spending time trying tools and having to abandon them due to budget issues.
  • Ease of use: It can be easy to overlook usability when the price of a product is good. Since your teams will be using this tool for most of the day, it’s important to choose a software that is easy to use and won’t cause delays in meetings.
  • Integration with your organization: You should choose a software program that can sync calendars, send out emails before meetings and integrate with your core communication products. This will make setting up meetings much easier.

Benefits of Microsoft Teams:

If your business already uses Microsoft’s suite of apps and products, using Microsoft Teams can be a great option for your business. Since Microsoft Teams is integrating with other Microsoft apps, it syncs perfectly with Outlook, Calendar and other communication apps. Microsoft Teams is touted as one of the best internal video conferencing tools in the market. With Microsoft Teams, you can share files, combine meetings/calls and streamline collaboration efforts.

Benefits of Zoom:

Zoom is a market leader in video conferencing. In under a year, it has established itself as one of the best video conferencing tools. In contrast to Microsoft Teams, Zoom is perfect for external collaboration. With just a link, teams can connect with anyone outside their organization and communicate efficiently. Zoom has great user experience and a ton of features for chats, meetings and video conferences. With features like calendar integration, multi-share and personal meeting rooms, Zoom offers one of the best video conferencing experiences for businesses.

To learn how you can incorporate video conferencing tools into your business, talk to an expert here today.